Administrative Assistant (Charlotte, US)

Administrative Assistant (Charlotte, US)

About the Role

As an Administrative Assistant, you will join the People Operations team as a key supporting member for our senior Leadership Team! You will be involved in coordinating Company Events including our Formal Fridays, Outside-In speakers, and Town Halls. You will also do receptionist responsibilities including answering phones, greeting guests, and assisting our Office Manager as needed. If you are incredibly organized and are looking for a fast-paced environment filled with some of the most talented professionals in Charlotte, this could be a great fit for you.


  • Number Cruncher: Manage/Maintain expenses for Leadership Team
  • Logistical Wizard: Coordinate travel/logistics (lodging, transportation, etc.) for Leadership Team
  • Meeting master planner
  • Coordinate meal planning (pre-planned as well as last minute as needed)
  • Manage CEO’s calendar
  • Potentially attend leadership meetings and take meeting minutes
  • Assist Office Manager with Company events
  • Support Office Manager as back-up
  • Administration efforts
  • Arrange calls and logistics for meetings
  • Front Desk Traffic Controller: Greet Visitors, Vendors, Employees
  • Other projects and miscellaneous tasks as needed


  • Bachelor’s degree or relevant work experience
  • Previous experience as an executive assistant, office manager, administrative assistant, or in other related fields is strongly preferred
  • Ability to prioritize workload and self-manage projects, handle multiple tasks, and meet deadlines
  • Experience supporting business development, engineering, technical, and design teams
  • Strong analytical and conceptual thinking skills
  • A detail oriented individual with strong problem-solving and decision-making skills
  • Energetic, hard-working, competitive and open-minded – someone who can’t wait to beat every goal they are handed
  • Strong organizational skills as well as strong attention to detail
  • Tech savvy – very comfortable with digital technologies (google docs, spreadsheets, the interwebz) and demonstrated ability to create reports and analysis
  • Ability to prioritize and multitask
  • Excellent interpersonal, verbal, and written communication skills

About You

You are an innovative, creative, analytical and strategic thinker, always thinking 3 or 4 steps ahead. You are passionate about Passport and the future of our business. You enjoy solving complex problems, work effectively with cross-functional teams, and thrive in a fast paced setting that is constantly evolving. You constantly set the bar high with your daily work and your project portfolio, and then raise the bar higher. You always hit your deadlines. You thrive in a constantly changing, fast-paced environment. You love working with teams. You listen, collaborate, take note of alternate viewpoints, and implement the best solutions.

You obsess over the details. You blend technical ability with business acumen. You are effective at connecting long-term vision to near-term objectives. You will have the opportunity to wear several hats, and you should be comfortable learning new things and taking on new responsibilities.

You are incredibly organized. Nothing slips through the cracks when you’re running a project. You measure everything. You are inquisitive, and you know how to listen and incorporate new knowledge into your business strategy. You have a knack for connecting the dots across multiple things and ensuring they are in sync. Above all else, you are also an excellent communicator, both written and verbal, and you understand how to effectively convey ideas to various stakeholders across the organization.

About Us

Passport is reimagining the transit and parking experience with a suite of SaaS platforms for our clients and mobile applications for end users. Passport's software platform enables governments to improve operational efficiency for parking and transit operations through smart technology for payments, management, and reporting. By leveraging online and mobile services, leaders are able to access rich data that generate insights that drive better revenue, eliminate waste in the system, and improve outcomes for citizens.

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End date
Friday, July 20, 2018 12:00 AM
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